What information do we collect?
In this Privacy Policy, your “personal information” means information that could allow you to be identified. This typically includes information such as your name, address, username, profile picture, email address, telephone number, or IP address. Personal information may be derived from different sources, including:
- Information that you give us directly
We may collect personal information from you directly, e.g. when you submit manuscripts or reviews, sign up to receive information, use applications, or buy a product or service from us. - Information from other sources
We may receive personal information about you from other sources, either available publicly, such as University websites, or made available with your consent. The types of personal information that we may collect from such sources include your name, professional e-mail and street address, and publicly available information such as user-generated content, publications, blogs and postings, as permitted by law. - Information we collect automatically when you use Brill websites
A cookie is a small piece of data (text file) that a website – when visited by a user – asks your browser to store on your device in order to remember information about you, such as your language preference or login information. Those cookies are set by us and called first-party cookies. We also use third-party cookies – which are cookies from a domain different than the domain of the website you are visiting – for our advertising and marketing efforts. More specifically, we use cookies and other tracking technologies for the following purposes:
Strictly Necessary Cookies
These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.
Cookies used
- authedByOffSiteAccessToken
- eupubconsent
- identity
- JSESSIONID
- mjx.menu
- OptanonAlertBoxClosed
- OptanonConsent
- SaneID
- ServerID
Functional Cookies
These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies then some or all of these services may not function properly.
Cookies used
- __atrfs
- __atuvc
- __atuvs
Targeting Cookies
These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.
Cookies used
- pardot
- visitor_id#####
- visitor_id319031-hash
Performance Cookies
These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.
Cookies used
- _ga
- _gat_UA-
- _gid
You can block cookies by group using our Cookies Settings. In addition to this most browsers allow you to refuse to accept cookies. However, if you block all cookies (including essential cookies) you may not be able to access all or parts of our websites.
The Cookies Settings can be accessed either via the banner displayed when you first visit the site, or the Cookies Settings button in the footer. It allows you to view the groups of cookies we store, and manage whether the cookies for those groups are active.
You can both view the cookies stored on your computer and delete some or all of them. However, each browser has a slightly different procedure for doing so.
How do we use your personal information?
We may use your personal information:
- to invite you to contribute to our publications;
- to facilitate peer review and book or article reviews;
- to provide you with products, services or information that you request from us;
- to contact you regarding products and services which may be of interest to you, provided you have given us consent to do so or you have previously requested a similar product or service within a reasonable timeframe;
- to respond to your queries or comments;
- to improve our products and your experience on Brill’s websites;
- to evaluate the use of the Brill sites, products and services;
- to personalize your website experience, as well as to evaluate (anonymously and in the aggregate) statistics on website activity.
Where we collect personal information for a specific purpose, we will not keep it for longer than is necessary to fulfil that purpose, unless we have to keep it for legitimate business or legal reasons. In order to protect information from accidental or malicious destruction, when we delete information from our services we do not immediately delete residual copies from our servers or remove information from our backup systems.
You can opt out of receiving communications from us at any time. Any direct marketing communications that we send to you will provide you with the information necessary to opt out.
Who do we share your personal information with?
As a general rule, we do not share your personal information with anyone outside of Brill. However, we may share your personal information with trusted third parties:
- advertising, marketing and promotional agencies to help us deliver and analyze the effectiveness of our advertising campaigns and promotions;
- third parties required to deliver a product or service to you, such as a delivery or postal service delivering a product that you have ordered;
- law enforcement or government authorities where they have followed due legal process to request us to disclose the information;
- third party providers of services to Brill, such as data processing.
If we do share your personal information with a third party, we shall use our best efforts to ensure that they keep your information secure, and that they only use it in a manner consistent with this Privacy Policy and applicable data protection laws and regulations.
Transferring personal data outside the EU
We may transfer your personal information to Brill servers located outside the country in which you live or to affiliates or other trusted third parties based in other countries so that they may process personal information on our behalf. By using a Brill website or otherwise providing Brill with personal information, you agree to us doing so in accordance with the terms of this Privacy Policy and applicable data protection laws and regulations.
You should be aware that many countries do not afford the same legal protection to personal information as you might enjoy in your country of origin. While your personal information is in another country, it may be accessed by the courts, law enforcement and national security authorities in that country in accordance with its laws. Subject to such lawful access requests, we promise that anyone processing your personal information outside your country of origin is required to implement measures to protect it and is only entitled to process it in accordance with Brill’s instructions.
Data retention
We retain Personal Data related to you as long as the Customer uses the Platform. When a Customer decided to delete its Platform account, or if we need to remove the Customer’s Platform account, we will delete Personal Data related to you from our databases within 30 days, following the termination of the Customer’s Platform account or the agreement between the Customer and us, and within 60 days from all backups.
We may need to retain certain details for longer periods of time to comply with legal, tax, and accounting requirements, or if we believe that these details are necessary for current or expected legal proceedings. We make efforts to keep the retained data to the minimum necessary and for periods no longer than required.
Non-Personal Data, statistical, or anonymized data is retained by us without limitation of time.
Security
We take all reasonable precautions to keep your personal information secure and require any third parties that handle or process your personal information for us to do the same. Access to your personal information is restricted to prevent unauthorized access, modification or misuse and is only permitted among our employees and agents on a need-to-know basis. Brill uses industry-standard encryption technologies when transferring and receiving consumer data exchanged with our site. We have appropriate security measures in place in our physical facilities to protect against the loss, misuse or alteration of information that we have collected from you on our site. In case of a security breach we will inform and cooperate with the Dutch Data Protection Authority.
Filing a complaint to the authorities
You are entitled to file a complaint with the applicable privacy or data protection regulator in connection with concerns you may have about your privacy and Personal Data related to you. If you are located within the EEA – you have a right to lodge a complaint with a data protection supervisory authority of your habitual residence, place of work or of an alleged infringement of the GDPR.
To assist us in dealing with your request, please provide your full name and contact details.
Changes to our Privacy Policy
We may change this Privacy Policy from time to time by posting the updated version of the Privacy Policy on this website.